Graduation Party Planning – How to Plan on a Budget

Erie Wedding & Event Services - Event Planning Tips- Graduation Party Planning - Event Planning

Easy as Pie Graduation Party Planning Tips

Congratulations! You did it. You made it through a challenging and enriching time in your life. Of course you want to celebrate with your family and friends without breaking the bank. But how can you plan the most amazing graduation party without breaking the bank? I’m glad you asked! We’re here to help you get plan the best graduation party on a budget.

Pick the right venue

The largest cost for your graduation party is going to be the venue (the place you hold it) and the catering for all your guests. Consider low-cost hall rentals such as church social halls, fire halls, public picnic pavilions, and bowling alleys. You should also consider hosting your graduation party right in your own backyard. Many of these halls will either allow you to bring in your own food or will offer fairly low-cost catering. A graduation party is usually a fun and informal celebration so offering a buffet style or self serve meal should suffice and is the least expensive route.

Control Your Guest Count

The fastest way to increase or decrease your graduation party budget is by carefully managing your guest count. This goes right back to the catering cost. It’s a lot less money to feed 100 guests than it is to feed 200. Sit down with your parents or whoever is throwing your party with you and talk about who you will invite and why. Catering can cost anywhere from $10-$30 a person once you add up the beverages, food, desserts, and dishes. Save even more money by skipping a professional caterer and either preparing the food yourself or buying party platters from your local grocery store. Nobody minds self serve as long as the food is tasty.

Pick the right date

Did you know that picking the right day of the week can actually lower the cost of your party? It’s true. Many event professionals offer discounts to folks planning on any day of the week besides a Saturday, which is the most sought after day to host events. Planning your party for a Friday night or a Sunday afternoon can reduce your cost by almost half. If you’re dying to have your favorite DJ for the day there’s also a better chance of them having your date available. Remember that graduation party season is also wedding season. Many professionals book almost a year out and may not be available on a Saturday.

Keep the Time in Mind

The time of day you hold your graduation party can also effect your overall cost. Many banquet halls and event professionals will offer reduced pricing for early day events. Holding your Graduation Party on a Sunday afternoon instead of a Friday or Saturday night might save you a few hundred dollars that you can use for your next big adventure.

Shop Thrifty

One way to rack up the cost of your party is to impulse buy. It’s a better idea to be a little thrifty when it comes to purchasing decorations, table linens, dishes and other items you’ll want to have at your party. There are many Facebook groups dedicated to resale items. Be frugal on your decor by buying gently used items from someone else. You can find center pieces, picture frames and more on those online sites.

Use Alternative Invites

In the era of social media it’s easier than ever to invite your friends over for a party without having to spend a dime on invitations or lick a single stamp. Create an event page on Facebook or create a FREE Graduation Party website through one of the Event Planning Web Pages. If some of your guests aren’t internet savvy and still need a paper invite think about making them on your own and printing them yourself. Most people have a home computer and printer. It’s easier than ever to custom design and print your own unique invitations right from your home computer.

Make a Lasting Memory

Instead of offering party favors for your guests that they won’t really appreciate later pick something that will not only wow them, but leave you with some great memories as well! I’m talking about a Photo Booth Rental here!! Remember those event professional discounts I was talking about? Shop around for a local Photo Booth Company and ask if they give discounts on service for your Sunday afternoon graduation party. You’ll be surprised how many will do that. A photo booth is great because it gives your guests a fun memento to walk away with AND you can keep a copy to make a scrap book for yourself of one of the best moments of your life!

Consider Co-Hosting

The last money saving tip I’ll leave you with is “Co-Hosting”. There’s a great big possibility that you aren’t the only one graduating in your group of friends. Why not plan a double or even triple party with some of your closest friends so you can share the love, joy and the cost. Opting to throw a double party means you’re bringing your money together allowing you to have an even more amazing party!

If you do go the double party route remember that each friend needs an equal share of attention and you each need a voice. Plan on having even more fun planning together for a party that will knock the socks off all your friends!!

And remember that if you need any help planning our In-House Certified Event Planner is here to help you with all the details. Happy planning and Congratulations again!!

Add Your Heading Text Here

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

Add Your Heading Text Here

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

Add Your Heading Text Here

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

Lets' Start Planning

At Erie Wedding & Event Services, we understand that your special day is a reflection of your unique story. Our comprehensive planning, exceptional DJ services, gourmet catering, professional photography, cinematic videography, and entertaining photo booth rentals are tailored to bring your vision to life. By filling out our contact form, you’re taking the first step towards a seamless and memorable celebration. Entrust us with your dreams, and let our dedicated team craft an event that echoes your individuality, leaving you with nothing less than perfection. Begin your journey with us; let’s create moments that will resonate for a lifetime. Your story deserves the magic of Erie Services.

Please enable JavaScript in your browser to complete this form.
Step 1 of 7

Share This Blog

Related Posts

Why Work With
Erie Wedding & Event Services

Expert Planning

Erie Wedding & Event Services offers unparalleled expertise in organizing events that flow seamlessly. Our planners are adept at coordinating every element, from timelines to vendor management, ensuring your day is executed flawlessly. With our guidance, you’ll avoid common planning pitfalls, save time, and enjoy a stress-free experience, leaving you free to revel in the joy of your occasion.

Customized Catering Options

Our catering service is a culinary delight, offering customized menu options to suit every palate. From locally sourced ingredients to diverse cuisine styles, Erie Wedding & Event Services ensures a dining experience that complements your event theme and dietary preferences, making every meal not just a dish, but a conversation starter.

Professional Photography and Videography

Capturing the essence of your event, our photographers and videographers provide professional, high-quality imagery. With our artistic vision and attention to detail, we ensure that the memories of your special day are preserved in stunning visual formats, telling your story with every picture and film, so you can relive the moments for years to come.

Dynamic DJ Entertainment Services

he entertainment you choose can make or break your event's atmosphere. Erie Wedding & Event Services boasts an array of entertainment options, including skilled DJs with a knack for reading the room and keeping guests engaged. Our entertainment services promise to create an unforgettable ambiance, ensuring a lively, enjoyable experience for all attendees.

Find Erie Wedding & Event Services

Discover the key to a perfect event with Erie Wedding & Event Services, your all-encompassing provider for weddings and events. With a reputation for excellence, we are featured across web directories and active on social media, making it easy for you to engage with us. Our vibrant online presence showcases our services, shares client testimonials, and provides a glimpse into the magical experiences we create. Follow us to stay updated on the latest trends, offers, and event highlights, or reach out directly to start planning your event with confidence. Connect with Erie Wedding & Event Services and let’s craft your unforgettable celebration together.